AI Policy & Usage Guide Template

Overview:
This editable policy template helps you build a clear, responsible framework for how your organization uses AI. It defines who can use AI, how it can be applied safely, and what ethical and compliance standards must be followed.

The guide includes sections on governance, risk management, data privacy, human oversight, and employee accountability — with sample text and points to customize for your organization.

Perfect for PMOs, HR, or leadership teams starting to formalize AI practices without heavy legal or technical jargon.

Use it to:

• Establish clear boundaries for responsible AI use

• Define roles, approvals, and reporting lines

• Align AI adoption with data, security, and ethical policies

• Educate teams and reduce compliance risk

• Create a foundation for your broader AI governance framework

Format:

Editable Word document (includes governance RACI, policy structure, and user instructions)

Ideal for:
Organizations beginning their AI journey or seeking to update internal governance and compliance documentation.